Privacy policy

This page sets out the details of Youth Theatre Arts Scotland’s privacy policy. From time to time we gather information from our audiences and visitors to our website for various purposes and this policy sets out what information we hold, how we keep it safe and how we use it.

Information about our organisation and enewsletter:
Youth Theatre Arts Scotland
Summerhall
1 Summerhall
Edinburgh EH9 1PL
info@ytas.org.uk

Types of personal data collected:
The data we collect may be personal data and may include your name, email address, postal address, date of birth and interests.

How personal data is collected:
We collect the personal data that you may volunteer via: surveys, sign-up and information submission forms and when booking tickets.

Purposes for which data is processed:
The personal data collected will be used by us for the following purposes:

  • To send you promotional or marketing information
  • For market research purposes.

Mailing list:
If you choose to sign up to our mailing list, we will record your name and e-mail address. We use MailChimp to store our email lists and create our newsletters. You will be sent emails from Youth Theatre Arts Scotland (averaging 12 per year). Every e-mail will have an unsubscribe link and you are welcome to unsubscribe whenever you want. You can read MailChimp’s privacy policy here.

Feedback forms:
If you complete an online or paper feedback form, your responses are collated for reporting purposes and shared internally within Youth Theatre Arts Scotland. We use your feedback to help us understand our audiences, to inform us how our work was received and to report on to our main funding bodies. If you have provided personal details (email address) along with a feedback form, online or paper, they are not linked to your responses, which remain entirely anonymous. Your personal details are then added to our mailing list and dealt with as described above.

Website cookies:
Our website uses cookies to distinguish you from other visitors. Most web browsers allow some control of cookies through browser settings. We use cookies to keep track of what pages you browse on our website, this helps us understand how people use our site. If you do not wish to enable cookies, you will still be able to browse the site. The information below lets you know what cookies our sites use and what they are.

Google analytics:
Our website uses Google Analytics to track the visits to our website and give us aggregated data. This data helps us analyse what parts of the website are most accesses and read. None of this data is linked to a specific IP address or can be linked to you. To opt out of Google Analytics across all websites visit;https://tools.google.com/dlpage/gaoptout.

Vimeo:
The video content on our website and on some of our social media platforms is housed on Vimeo. Vimeo uses cookies to help us collect data on the number of people viewing our videos, this data cannot be tracked back to you and contains no personal information.

YouTube:
YouTube, which is owned by Google, uses cookies to measure the number and behaviour of YouTube users, including information that links your visits to our website with your Google account if you are signed in. We are not able to control the cookies set by Google, however there is information about how you can manage these cookies here. Information about your use of our website, including your IP address, may be transmitted to Google and stored on their servers. This cookie does not identify you personally unless you are logged into Google, in which case it is linked to your Google account.

Facebook cookies:
We have a Facebook page. Facebook does not use cookies to create a profile of your browsing behaviour on third-party sites or to show you ads, although it may use anonymous or aggregate data to improve ads generally. You can remove or block cookies using the settings in your browser, but in some cases, this may impact your ability to use Facebook. For more information, visit Facebook’s Cookie Policy https://www.facebook.com/policies/cookies/

Twitter cookies:
We have a Twitter profile. Twitter may use cookies to better understand how you interact with their services, to monitor aggregate usage by Twitter users and web traffic routing to their services. You can remove or block cookies using the settings in your browser, but in some cases, this may impact your ability to use Twitter.  For more information, visit Twitter’s Privacy Policy https://help.twitter.com/en/rules-and-policies/twitter-cookies

Third parties data disclosure:
Occasionally we share anonymised data with our partners and other organisations. For example, we provide Creative Scotland with details about our audience demographics, ticket sales and engagement, which we gather online or at our events and performances. This helps them analyse how we are performing and the impact of the public funding we receive. None of this data can be linked to you.

Security:
We do not give you the option of using a secure transmission method to send us your personal data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from :

  • Unauthorised access
  • Improper use or disclosure
  • Unauthorised modification.

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitor’s personal data.

Lawful basis for retaining data:
Our lawful basis for retaining the data described above is constituted by ‘Legitimate Interest’. If this lawful basis were to drastically change or for the way we use your data to purposefully change we may need to contact you to make you aware of this. To find out more about lawful basis for retaining data please visit www.ICO.org.uk.

Rights for access to personal data:
You can ask us if we are keeping any personal data about you and you can also request to receive a copy of that personal data. For such requests, please contact info@ytas.org.uk. At any time you may request that we delete or correct your personal information. To unsubscribe from the enews service please use the unsubscribe link contained within the e-newsletter or email info@ytas.org.uk, for all other requests please contact info@ytas.org.uk.

Privacy support:
If you have any comments on our privacy policy, please contact us using the following email address: info@ytas.org.uk.

External links:
Pages on the Youth Theatre Arts Scotland website include links to relevant content within ytas.org.uk and also to external sites. External links are selected and reviewed when the page is published. However, Youth Theatre Arts Scotland is not responsible for the content or accessibility of external websites. The inclusion of a link to an external website from ytas.org.uk is not an endorsement of that website or the site’s owners (or their products/services).

Copyright:
All images on ytas.org.uk are copyright Youth Theatre Arts Scotland, unless otherwise stated. Where images have been provided by or are copyrighted to other individuals or organisations, this should be clearly stated on the website. Artists’ copyright lasts throughout their lifetimes and for 70 years from the date of death. When displaying artwork images, we have made every effort not to infringe copyright, and only to display works in copyright if we have permission from artists or their estates. If we have made a mistake, please tell us and we will remove the image(s) from the site immediately.

This policy is effective from May 2018.